Executive Dashboard
Consolidated view across farming, workshop, yard, rentals, entertainment and construction ·
Revenue vs Expenditure (6 months)
Revenue by Stream (Oct)
Cost Centre Performance
October 2026| Cost centre | Revenue | Expenditure | Margin | Health |
|---|
Awaiting Approval
Alerts
Approval Centre
Central state-machine: every critical entry stays Pending until the designated role verifies it → Approved or Rejected.
Human Resource Management
Permanent, casual/temporary and contracted staff across all departments
| ID | Employee | Type | Department | Pay basis | Rate | Status |
|---|
Payroll Approval Pipeline
October 2026 · 74 employees
Piece-rate & Daily Wage Output (today)
| Task | Units | Rate | Pay |
|---|
Clock-In / Clock-Out
Mobile GPS geofencing or biometric field tablet · anomalies flagged for Operations Manager review
Today's Time Log
| Worker | Site | Event | Time | Method | Geofence | Status |
|---|
Wood Workshop · Point of Sale
Cash, M-Pesa, credit and deposit sales · offline-capable · QR / barcode ready
Recent Sales & Orders
| Receipt | Time | Customer / Order | Payment | Total | Status |
|---|
Construction Materials Yard
Intake logs · supplier delivery notes · dispatch to project sites
Yard Stock Position
| Material | Unit | On hand | Reorder level | Unit cost | Value | Level |
|---|
Tons ↔ cubic metres ↔ truckloads
Intake Log
| Ref | Material | Qty | Supplier | PO / Note | Status |
|---|
Dispatches to Sites
| Ref | Material | Qty | Destination | Vehicle | Status |
|---|
Site Inventory & Stores Registry
Opening / closing stock · requisitions · wastage · automated variance report
Daily Stock Count & Variance —
Variance = Opening + Receipts − Closing − Expected usage (BoQ). Edit the closing column.| Item | Opening | Receipts | Closing (enter) | Actual used | Expected (BoQ) | Variance | Flag |
|---|
Material Requisitions
| Ref | Item | Qty | Requested by | Status |
|---|
Scrap / Wastage Log
| Date | Item | Qty | Reason | Logged by |
|---|
Expenditure Tracking
Vouchers, petty cash and supplier invoices mapped to Chart of Accounts and cost centres
Expense Vouchers
| Voucher | Date | Payee | COA | Cost centre | Tag | Amount | Stage |
|---|
Spend by Account Class
Chart of Accounts (extract)
Asset Valuation Records
Fixed asset register, depreciation and biological assets (livestock & growing crops)
Fixed Asset Register
| Tag | Asset | Category | Acquired | Cost / Last value | Depreciation | Accum. dep. | Net book value |
|---|
Ear-tag registry · herd movements recorded per period| Class | Enterprise | Head count | Fair value / head | Total fair value | Δ vs last period | Tag range |
|---|
Liabilities Tracking
Loans, lines of credit and project drawdowns
Loan Register
| Facility | Lender | Limit / Principal | Outstanding | Rate | Next due | Status |
|---|
Amortisation Calculator
Schedule (first 12 instalments)
| # | Instalment | Principal | Interest | Balance |
|---|
Project Line-of-Credit Drawdowns
| Ref | Project | Facility | Amount | Purpose | Requested | Status |
|---|
Revenue Tracking & Receipts
Rent, farm produce, workshop, entertainment and construction certificates
Receipts & Revenue Register
| Receipt No. | Date | Stream | Payer | Method | Amount | Reconciliation |
|---|
System Setup, Roles & Personnel
Architecture, requirement analysis, permission matrix and staffing plan
Technical Stack
AWS / Azure / GCP · private VPC · automated daily backups · TLS in transit · AES-256 at rest
PostgreSQL for financial integrity; S3-style object storage for receipts, asset photos, contracts
Local queue on phones/tablets for farms, sites and POS; background sync + conflict rules
M-Pesa / payment gateways, bank feeds, biometric devices, barcode/QR, KRA eTIMS
State machine: Draft → Pending → Approved / Rejected, with immutable audit trail
Core Database Tables
- • Employees & contracts
- • Cost centres (farms, workshop, sites)
- • Items / SKUs / units
- • Chart of Accounts
- • Suppliers & customers
- • Assets & livestock tags
- • Timecards & clock events
- • Sales invoices & receipts
- • Inventory movements
- • Expense vouchers
- • Loan & drawdown ledger
- • Approval log (audit)
| Role | Primary data entry | Approval privileges |
|---|
A. System Development & Maintenance (IT)
Builds web app, API integrations (POS, biometrics, payments), database design
Field-friendly, sunlight-readable interfaces for smartphones
Hosting, backups, security, uptime monitoring